Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. [2]. Other opinions. A thesaurus is your friend here. Would you be able to help me with these questions before then? In formulating an answer, you may find they did provide enough details. Lets take a look at When you ask someone to clarify something for you, it suggests that you are following what the person is saying and understand the majority or all of the key points, but you need more details on a certain point. Would you say that again, please? & I am afraid I didnt quite catch that. Let me make myself clear, everyone must follow all of the new health and safety guidelines in accordance with the CDC. Be polite, and use languages that focus the situation on you and not the other person. For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. Always keep in mind that the other person is not bound to clarify things again for you. Once someone clarifies something for you, you must appreciate their effort. May I request you share your queries again? For instance you may use: Both are polite colloquial usage. Have you asked for permission to use my laptop? But can you repeat it so I can be sure about what you suggested? Now, well learn useful expressions to ask someone to clarify instructions. If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. Say what the problem is first. Master 101 frequent business situations with our eBook! For ESL learners, interrupting someone while someone is talking can Linguix vs. Grammarly: Which AI Writing Assistant Is Value for Money in 2023? These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. When someone asks for permissionfor something from you, you may not always listen to them appropriately. You can edit and adapt these as required to get the necessary information. ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. Is it possible to elaborate on what you said right now? How to politely ask for clarification on a person's designation? Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Read and listen to these possible responses. There are all kinds of situations where you might need to ask clarifying questions. [Survey] Is It Rude to Say Please and Thank You at the Same Time? I was pleased to receive your job offer earlier today. Saying something like Thats just stupid! or How can you say that? makes it seem that the presenter has no idea what she or he is talking about. You may not respond or help them accordingly if you dont understand. Using this phrase, you can include all the instructions youve been given and make sure they are correct. If I don't hear from you by (date/time), I'll give you a call. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. For example, you could write, "Hello, Ms. Im glad that you specifically explained the issue. Type a command in the box below. Rule #2: Apologize for interrupting. Avoid Also, you could talk to the person to clarify before sending a formal email, because sometimes its difficult to convey the true meaning through an email. To ask for clarification politely, it is essential to use open-ended clarification questions stated in a neutral and inquisitive tone of voice. Can you rephrase the instructions, please? Is that right? Simply say thank you and move on. Please let me know how we can avoid this in the future. Leadership communication skills to elevate team performance. When someone makes any requeststo you to do something, you need to understand what precisely the person is asking from you. So, how do you do it? Monitoring your tone of voice is a key element of learning to ask for clarification politely. Well learn some expressions to ask for clarification on someones questions. Open-ended questions leave space to fully explore another persons perspective. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. Your help will go a long way in helping to resolve [issue]. Reframing your request into "for the greater good" makes it much more digestible to follow up with. Clarity is the key to effective communication. Finally, there are some individuals who have trouble paying attention, to begin with, whether because of ADD or ADHD. Need help nailing down some details about a person, product, project, or appointment? Kind regards, (Your name) 3. How can I ask, "Why did you send me this link?" Niaj A A Khan is an ESL Instructor with over 7 years of experience in teaching & developing resources at different universities and institutes. WebTo write a thank you email for a salary increase, express your gratitude calmly, then ask for clarification on the terms of the increase if you have not already received them. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. A salutation followed by the hiring manager's name is common. I appreciate your time and your help in clarifying this question. When you ask someone to "elaborate on" something, you're asking them to explain it in greater detail, which is another good way to ask for clarification. Writing invoice emails can be tricky and they are often an area where you may need more information and clarification. You can use the following template to make sure that you have effective communication for professional emails or personal emails. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. So what can you say instead? ?". To avoid that loop, start by explaining what you do understand and ask whether you have it right. When youre writing a professional email, you may find yourself tired of using the phrase just to clarify, but cant come up with any other options, dont worry! Just say: "I'm impressed. 1 Answer. I couldnt follow what you said about it. GET IN TOUCH 514.551.0493 | [emailprotected]. If you want the person you are talking with to give you a longer explanation or additional detail, its perfectly okay to interrupt them to ask for Depending on the nature of your clarification request email, you may want to attach some information, including links, or add attachments. Can you repeat the ways I have to do it? When you want to ask for more clarification on something, but dont want to seem rude, do I understand allows you to ask for more information and gives others the ability to correct you if necessary without sounding as though they are berating or belittling you. Which form is more polite and more acceptable for correspondence? To clarify, the key is to keep things simple, provide all details you need, and remember you're dealing with a real person. It's even better if you can have conversations and get corrected by a professional English tutor! Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Try to use them in real life and master them. ?" Weve all been there: a long meeting, an intense lecture, a complicated sales presentation. Read on below the template to learn why each section is important, and for additional tips and useful information so you can make sure that your email comes across well. Most of the time, your clients are not responding because: They got busy and haven't found the time to write their response to you. Not doing so and beginning to speak while the presenter is still speaking is seen as very rude in just about any formal setting. But would you please tell me what would be the best time to take it? 2. May I ask you to share your suggestions again? Check your tone of voice. In doing so, you will be perceived as non-accusatory and therefore, not threatening. ?" You can set things straight with this email clarifying the dates if that happens. Im not sure, but did you suggest updating the software? Do I understand correctly that you want to reduce the funds for the IT department before changing the security system? To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Here are some expressions to ask for clarification when someone asks for your permission. . <-- This is a past question A: Try plugging your phone into the charger for an hour and then turn it on. This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. Now well learn some very useful expressions that you can use to politely ask for clarification in English. Conversations, email dialogues, and even text messages progress best when everyone has the same understanding. Congratulations on getting a job offer! What do you think about somebody/something. Needing clarification is not a bad thing, and understanding Lindsays approach has been profoundly influenced by her work with Indigenous organizations, her experience as a parent to two neurodivergent children, and the premature loss of both of her parents. Could I ask for clarification on? If that's the case, this job offer clarification email sample is for you. The best questions are open-ended. Is it correct to use "the" before "materials used in making buildings are"? Otherwise, you'll have established a better understanding for what you need to know, and you can put that to the researchers. Youre a busy person, so here is a template you can use right away. One example is when you are presented with new content that you havent had a chance to review prior to a presentation or conversation. There was an error and we couldn't process your subscription. Using the phrase just so I understand is a great alternative if you are confused, astounded, amazed, or in disbelief in regards to the information or instructions you have been given. There are a few simple steps to follow when youre looking for further explanation. Lindsay Lapaquette, M.Sc. Please let me know if you need any other information. Would you be able to confirm some details? In such situations, the concern is simply that one needs to be polite when asking a clarification question so that a question can be asked rather than reformatting an impolite question. [1]. For your information, a pamphlet will be provided detailing the new workflow system. A great example of why this is a good synonym phrase to use when you want more information about something, but you dont want to come off as intimidating or rude by using just to clarify. In a situation where you feel as though you dont have all of the information, whether thats because you missed part of it or it just seems as though theres a gap, using just so I understand gives you the time to go over what you do know and lets others fill in any missing pieces. However, there can be miscommunication if information or opinion is not clearly expressed or understood. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. Below is an example of how to use do I understand professionally. It also depends on how big the work is, but I think that generally asking for clarification is never a bad idea. Janet opened the door and smiled slightly. Likewise, when information is presented via another medium aside from speaking, such as via text, video chat, email, or phone conversation, there is also a possibility that information will become muddled in transit and prompt someone to ask for clarification. However, they become useless if you dont understand or follow them. ." In the next section of the email, you want to clearly outline your goals, any important deadlines, and next steps. Looking for an email writer generator, email helper, or email correction app?
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